Job Description
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our team in various administrative tasks. The ideal candidate will be responsible for ensuring smooth office operations while providing excellent support to staff and clients. This role requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently in a fast-paced environment.
Job Responsibilities & Qualifications
Responsibilities
Managing inquiries with professionalism and courtesy.
Transcribe documents and maintain accurate records for various projects.
Assist in office management tasks, including supply ordering and inventory management.
Coordinate events, meetings, and appointments, ensuring all logistics are handled effectively.
Proofread documents to ensure accuracy and clarity before distribution.
Support project coordination by tracking deadlines, deliverables, and team communications.
Maintain organized filing systems for easy access to important documents.
Exhibit strong phone etiquette when handling calls and messages from clients and vendors.
Skills
Excellent organizational skills with the ability to prioritize tasks effectively.
Proficiency in Microsoft Word, Excel, Outlook and Power Point
Strong clerical skills with attention to detail in all written communications.
Ability to work collaboratively within a team while also being self-motivated.
Effective and professional communication skills, both verbal and written, to interact with diverse stakeholders.
Administrative expirence required.